>> Article 6: Limiting Use, Disclosure and Retention

6.1 Limiting Use - Personal information shall not be used or disclosed for purpose other than those for which it was collected as described in Article 3.2, except with the consent of the individual or as required by law.

6.2 Retention Periods - Personal information shall be retained for certain periods of time in accordance with the following:

a) Registration data and athlete information shall be retained for a period of three years after an individual has left the program in the event that the individual chooses to return to the program.

b) Parental/family information shall be retained for a period of three years after an individual has left the program in the event that the individual chooses to return to the program.

c) Information collected by coaches shall be retained for a period of three years after an individual has left the program in the event that the individual chooses to return to the program, and in order to communicate program and conference dates.

d) Employee information shall be retained for a period of seven years in accordance with Canada Customs and Revenue Agency requirements.

e) Personal health information shall be immediately destroyed in the event that the individual chooses to leave the program.

f) Marketing information shall be immediately destroyed upon compilation and analysis of collected information.

g) As otherwise may be stipulated in federal or provincial legislation.

6.3 Destruction of Information - Documents shall be destroyed by way of shredding and electronic files shall be deleted in their entirety.

6.4 Exception - Personal information that is used to make a decision about an individual shall be maintained for a minimum of one year of time to allow the individual access to the information after the decision has been made.

6.5 Third Parties - In formation which has been consented to be disclosed to a third party shall be protected by a third party agreement to limit use and disclosure.