>> Article 8: Safeguards

8.1 Safeguards - Personal information shall be protected by security safeguards appropriate to the sensitivity of the information against loss or theft, unauthorized access, disclosure, copying, use or modification.

8.2 Sensitivity - The nature of the safeguards shall be directly related to the level of sensitivity of the person information collected. The more sensitive the information, the higher the level of security necessary.

8.3 Methods of Protection - Methods of protection and safeguards include, but are not limited to, locked filing cabinets, restricted access to offices, security clearance, need-to-know access and technological measures including the use of passwords, encryption, and firewalls.

8.4 Employees - Employees shall be made aware of the importance of maintaining personal information confidentiality and may be required to sing confidentiality agreements.

8.5 Coaches Information - Personal information in the possession of coaches shall be secured in a locked filing cabinet and a password protected computer accessed only by VP, Human Resources.

8.6 Financial Information - Personal information of employees shall be secured in a locked filing cabinet and on a password protected computer accessed only by the Finance Officer and office staff with permission of the Finance Officer.

8.7 Membership Information - Membership information shall be secured in a locked filing cabinet and on a password computer accessed only by VP, Human Resources.

8.8 Athlete Information - Athlete information shall be secured in a locked filing cabinet in O.S.S.C.'s office and a password protected computer, both of which will only by accessed by VP, Human Resources.

8.9 Personal Health Information - Personal health information shall be secured in a locked filing cabinet in O.S.S.C.'s office and on a password protected computer, both of which will only be accessed by approved O.S.S.C. staff.

8.10 Marketing Information - Marketing information shall be secured in a locked filing cabinet and on a password protected computer, both of which will be accessed by the VP, Fundraising.